1. Initiate a meeting发起会议
I would like to hold a meeting in the afternoon about our development planning for the project A。今天下午我建议我们就A项目的发展计划开会讨论一下。
I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me know if the time is okay for you and Ben。我建议我们今晚九点半和Brown小聚一下，你和Ben有没有空？
We’d like to have the meeting on Thu Oct 30. Same time。十月三十号(周四)，老时间，开会。
want to talk to you over the phone regarding issues about report development and the XX project。我想跟你电话讨论下报告进展和XXX项目的情况。
2. Seeking for more information/feedbacks/suggestions 咨询信息/反馈/建议
Shall you have any problem accessing the folders, please let me knows。如果存取文件有任何问题请和我联系。
Thank you and look forward to having your opinion on the estimation and schedule。谢谢你，希望能听到更多你对评估和日程计划的建议。
Look forward to your feedbacks and suggestions soon。期待您的反馈建议！
What is your opinion on the schedule and next steps we proposed?你对计划方
面有什么想法？下一步我们应该怎么做？
What do you think about this?这个你怎么想？
Feel free to give your comments。请随意提出您的建议。
Any question, please don’t hesitate to let me know。有任何问题，欢迎和我们联系。
Your comments and suggestions are welcome!欢迎您的评论和建议！
It would be nice if you could provide a bit more information on the user’s behavior。您若是能够就用户行为方面提供更多的信息就太感激了！
At your convenience, I would really appreciate you looking into this matter/issue。如果可以，我希望你能负责这件事情。
3. Give feedback意见反馈
Please see comments below。请看下面的评论。
My answers are in blue below。我的回答已标蓝。
I add some comments to the document for your reference。我就文档添加了一些备注，仅供参考。
4. Attachment附件
I enclose the evaluation report for your reference。我附加了评估报告供您阅读。
Please check the attached file for today’s meeting notes。今天的会议记录在附件里查收。
1. I am writing to confirm/enquire/inform you...
我发邮件是想找你确认/询问/想通知你 有关…
2. I am writing to follow up on our earlier decision on the marketing campaign in Q2.
我写邮件来是为了跟进我们之前对第二季度营销活动的决定。
3. With reference to our telephone conversation today...
关于我们今天在电话中的谈话…
4. In my previous e-mail on October 5...
在之前10月5日所写的邮件中提到…
5. As I mentioned earlier about...
在先前我所提到的关于…
6. As indicated in my previous e-mail...
如我在之前邮件中所提到的…
7. As we discussed on the phone...
如我们上次在电话中所说的…
8. from our decision at the previous meeting...
如我们在上次会议中所决定的…
9. as you requested...
根据贵方要求…
10. In reply to your e-mail dated April 1，we decided...
回复贵方4月1日的邮件，我方决定…
11. This is in response to your e-mail today.
这是对您今早发来的邮件的回复。
12. As mentioned before, we deem this product has strong unique selling points in china.
如先前所述，我们认为这个产品在中国有强有力且独一无二的销售点。
13. As a follow-up to our phone conversation yesterday, I wanted to get back to you about the pending issues of our agreement.
追踪我们昨天在电话中所谈，我想答复你我们合约的一些待解决的议题。
14. I received your voice message regarding the subject. I'm wondering if you can elaborate i.e. provide more details.
我收到了你关于这个主题的留言。我在想您你是否可以再详尽的说明一下，也就是再提供多一点相关细节。
15. Please be advised/informed that...
请被告知...
16. Please note that...
请注意...
17. We would like to inform you that...
我们想要通知你...
18. I am convinced that...
我确信...
19. We agree with you on...
我们同意你在...的看法。
20. With effect from 4 Oct., 2008...
从2008年10月4日开始生效...
21. We will have a meeting scheduled as noted below...
我们将举行一个会议，会议时间表如下。
22. Be assured that individual statistics are not disclosed and this is for internal use only.
请确保个人信息不会外泄且只供内部使用。
23. I am delighted to tell you that...
我很高兴地告诉你...
24. We are pleased to learn that...
我们很高兴得知...
25. We wish to notify you that...
我们希望通知你...
26. Congratulation on your...
恭喜您...
27. I am fine with the proposal.
我对这份提案没异议。
28. I am pleased to inform you that you have been accepted to join the workshop scheduled for 22-24 Nov,2008.
我十分高兴地通知你，我们已经同意您参加于2008年11月22-24日举行的研讨会。
29. We are sorry to inform you that...
我们很抱歉地通知您...
30. I'm afraid I have some bad news. 恐怕我今天要宣布一些坏消息。
31. There are a number of issues with our new system.
我们的新系统有些问题。
32. Due to circumstances beyond our control...
由于情况超出我们的控制...
33. I don't feel too optimistic about...
我对...不太乐观
34. It would be difficult for us to accept...
我们很难接受...
35. Unfortunately I have to say that, since receiving your enquiries on the subject, our view has not changed.
我不得不这么说，自从收到你关于这个主题的询问，我们的看法都没有改变。
36. We would be grateful if you could...
如果你可以...我们会很感激的。
37. I could appreciate it if you could...
如果你可以...我会很感激。
38. Would you please send us…?
你能否寄给我们…？
39. We need your help.
我们需要你的帮助。
40. We seek your assistance to cascade/reply this message to your staff.
我们希望您能将此信息传达给你们的员工，非常感谢。
41. We look forward to your clarification.
我们期待你的澄清。
42. Your prompt attention to this matter will be appreciated.
您若能立即关注此事，我们将非常感激。
43. I would really appreciate meeting up if you can spare the time. Please let me know what suits you best.
如果您能从百忙中抽出时间，我希望能与您见面，请让我知道您最适合的时间。
44. Please give us your preliminary thoughts about this.
请让我知道您对这件事情初步的想法。
45. Would you please reply to this e-mail if you plan to attend?
请您回信如果您计划参加？
46. Please advise if you agree with this approach.
请告知我们你是否同意这个方法。
47. Could you please let me know the status of this project?
请通知我这个计划的进度？
48. If possible, I hope to receive a copy of your proposal when it is finished.
如果可能，当你完成提案，我希望你能发一份复本给我。
49. I would appreciate it very much if you would send me your reply by next Monday.
如果能在下周一前收到您的答复，我将非常感激。
50. Hope this is OK with you. If not, let me know by e-mail ASAP.
希望您满意，如果不满意，请发邮件尽快通知我。
51. Could you please send me your replies to the above questions by the end of June?
请您在6月份前答复我上述问题好吗？
52. May I have your reply by April 1, if possible?
如果可能，我可否在4月1日前收到您的答复？
53. If you wish, we would be happy to...
如果你有需要，我们很乐意...
54. Please let me know if there's anything I can do to help.
如果我有什么可以帮得上忙的, 请告诉我。
55.If there's anything else I can do for you on/regarding this matter, please feel free to contact me at any time.
对于这件事，如果还有什么我能帮得上忙的地方，请随时与我联络。
56.If you want additional recommendations on this, please let us know and we can try to see if this is possible.
如果关于此事你需要额外的建议，请让我们知道，我们会试着看看这是否可行。
57. I'm just writing to remind you of...
我只是写信来提醒您...
58. May we remind you that...?
我们想要提醒您...
59. I am enclosing...
我附上...
60. Please find enclosed...
请查阅附件...
61. Attached hereto...
附件是关于...
62. Attached please find on/regarding/concerning…
附上关于某某的最新资料…
the most up-to-date information
63. Attached please find the draft product plan for your review and comment.
附上产品计划书的草稿，请审查及评价。
64. If you have any further questions, please feel free to contact me.
如果你有任何问题，请随时与我联系。
65. I hope my clarification has been helpful.
希望我的说明对你有所帮助。
66. Please feel free to call me at any time, I will continually provide full support.
请随时与我联系，我将持续地提供全程支持。
67. Please let me know if this is suitable.
请让我知道这是否恰当。
68. Looking forward to seeing you soon.
很期待能尽快见到你。
69. We look forward to hearing from you soon.
我们很期待能得到您的回复。
70. Hope this is clear and we are happy to discuss this further if necessary.
希望上述说明很清楚，如有必要，我们很乐意再进一步讨论。
71. I look forward to receiving your reply soon.
我期待很快能收到你的回复。
72. Looking forward to receiving your comments in due course.
期待在预期的时间收到你的反馈。
73. I'll keep you posted.
我会与你保持联系。
74. Please keep me informed on the matter.
请随时让我知道这件事的发展。
75. For any comments/suggestions, please contact Nadia at 2552-7482.
有任何评价或建议，请拨打2552-7482联络Nadia。
76. I would like to apologize for...
我想就...道歉...
77. I apologize for the delay in...
对于...的耽搁，我深感抱歉。
78. We are sorry for any inconvenience caused.
对于产生的任何不便，我们感到抱歉。
79. I am sorry for any inconvenience this has caused you.
对于造成的不便，我深感抱歉。
80. I'm sorry about last time.
上次的事我很抱歉。
81. We apologize for not replying you earlier.
对于未能早一点回信给你，我们感到抱歉。
82. I'm really sorry about this.
这件事，我真的很抱歉。
83. Sorry, I'm late in replying to your e-mail dated Monday, April 1.
抱歉，太迟回您在4月1日（星期一）发给我的邮件。
84. We apologize for the delay and hope that it doesn't inconvenience you too much.
我们为耽搁道歉，希望这没有给您带来太多不便。
85.Hoping that this will not cause you too much trouble.
希望不会为您造成太多麻烦。
86.Sorry if my voice message is not clear enough.
如果我的电话留言不够清楚,我深感抱歉。
87. Thank you for your help.
谢谢你的帮助。
88. I appreciate very much that you...
我非常感激你...
89. I truly appreciate it.
我真的很感激。
90. Thank you for your participation.
谢谢你的参与。
91. Thank you so much for inviting me.
非常感谢您的邀请。
92. Congratulations to all of you and thanks for your efforts.
恭喜各位并十分感谢各位所做的努力。
93. Your understanding and cooperation is greatly/highly appreciated.
很感激您的理解及合作。
94. Your prompt response will be most appreciated.
很感激您快速的答复。
95. Once again, thank you all for your commitment and support.
再一次感谢大家的承诺及支持。
96. Thanks for your input/clarification/message.
谢谢你的投入/澄清/信息。
97. Any comments will be much appreciated.
对于您提出的任何建议，我将深表感谢。
98. Thank you very much for everything you've done for me.
谢谢你为我所做的一切。
99. I would appreciate your kindest understanding with/regarding this matter.
我很感激你对这件事情的理解。
100. Please convey my thanks to all the staff involved, they certainly did an excellent job.
请向有关的同仁传达我的谢意，他们真的干得很好。
1. Greeting message 祝福
Hope you have a good trip back. 祝旅途愉快。
How are you? 你好吗？
How is the project going on? 项目进行顺利吗？
2. Initiate a meeting 发起会议
I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me know if the time is okay for you and Ben. 我建议我们今晚九点半和Brown小聚一下，你和Ben有没有空？
I would like to hold a meeting in the afternoon about our development planning for the project A. 今天下午我建议我们就A项目的发展计划开会讨论一下。
We'd like to have the meeting on Thu Oct 30. Same time. 十月三十号(周三)，老时间，开会。
Let's make a meeting next Monday at 5:30 PM SLC time. 下周一盐湖城时区下午五点半开会。
I want to talk to you over the phone regarding issues about report development and the XXX project. 我想跟你电话讨论下报告进展和XXX项目的情况。
3. Seeking for more information/feedbacks/suggestions 咨询信息/反馈/建议
Shall you have any problem accessing the folders, please let me knows. 如果存
取文件有任何问题请和我联系。
Thank you and look forward to having your opinion on the estimation and schedule. 谢谢你，希望能听到更多你对评估和日程计划的建议。
Look forward to your feedbacks and suggestions soon. 期待您的反馈建议！
What is your opinion on the schedule and next steps we proposed? 你对计划方面有什么想法？下一步我们应该怎么做？
What do you think about this? 这个你怎么想？
Feel free to give your comments. 请随意提出您的建议。
Any question, please don't hesitate to let me know. 有任何问题，欢迎和我们联系。
Any question, please let me know. 有任何问题，欢迎和我们联系。
Please contact me if you have any questions. 有任何问题，欢迎和我们联系。
Please let me know if you have any question on this. 有任何问题，欢迎和我联系。
Your comments and suggestions are welcome! 欢迎您的评论和建议！
Please let me know what you think? 欢迎您的评论和建议！
Do you have any idea about this? 对于这个您有什么建议吗？
It would be nice if you could provide a bit more information on the user's behavior. 您若是能够就用户行为方面提供更多的信息就太感激了！
At your convenience, I would really appreciate you looking into this matter/issue. 如果可以，我希望你能负责这件事情。
4. Give feedback 意见反馈
Please see comments below. 请看下面的评论。
My answers are in blue below. 我的回答已标蓝。
I add some comments to the document for your reference. 我就文档添加了一些备注，仅供参考。
5. Attachment 附件
I enclose the evaluation report for your reference. 我附加了评估报告供您阅读。
Attached please find today's meeting notes. 今天的会议记录在附件里。
Attach is the design document, please review it. 设计文档在附件里，请评阅。
For other known issues related to individual features, please see attached
release notes. 其他个人特征方面的信息请见附件。
6. Point listing 列表
Today we would like to finish following tasks by the end of today:1…….2……. 今天我们要完成的任务：1…….2……。
Some known issues in this release:1…….2……. 声明中涉及的一些问题：1…….2……。
Our team here reviewed the newest SCM policy and has following concerns:1…….2……. 我们阅读了最新的供应链管理政策，做出如下考虑：1…….2……。
Here are some more questions/issues for your team:1…….2……. 以下是对你们团队的一些问题：1…….2……。
The current status is as following: 1…… 2…… 目前数据如下： 1…… 2……
Some items need your attention:1…….2……. 以下方面需提请注意：1…….2……。
7. Raise question 提出问题
I have some questions about the report XX-XXX 我对XX-XXX报告有一些疑问。
For the assignment ABC, I have the following questions:… 就ABC协议，我有以下几个问题：……
8. Proposal 提议
For the next step of platform implementation, I am proposing… 关于平台启动的下一步计划，我有一个提议……
I suggest we can have a weekly project meeting over the phone call in the near future. 我建议我们就一周项目开一个电话会议。
Achievo team suggest to adopt option A to solve outstanding issue…… Achievo团队建议应对突出问题采用A办法。
9. Thanks note 感谢信
Thank you so much for the cooperation感谢你的合作！
Thanks for the information 谢谢您提供的信息！
I really appreciate the effort you all made for this sudden and tight project. 对如此紧急的项目您做出的努力我表示十分感谢。
Thanks for your attention! 谢谢关心！
Your kind assistance on this are very much appreciated. 我们对您的协助表示感谢。
Really appreciate your help! 非常感谢您的帮助！
10. Apology 道歉
I sincerely apologize for this misunderstanding! 对造成的误解我真诚道歉！
I apologize for the late asking but we want to make sure the correctness of our implementation ASAP. 很抱歉现在才进行询问，但是我们需要尽快核实执行信息
英文邮件常用语集
附件是……，请参阅。
Please kindly find the attached ……
Attached please kindly find the ……
Enclosed is the ……, please kindly find it.
Attached you will find……,
我已经收到您的邮件。
I have received your email (yesterday/last week/this morning……).
Your email has been received.
非常感谢您的回信。
Thanks very much for your early reply.
Thank you for your email.
我明白您的意思。
I know what you mean.
I understand what you mean.
Got it. （*非常口语化，适合于关系很熟悉的同事朋友之间。）
我不太明白您的意思。
I do not quite understand what you meant.
I have some problem understanding what you meant.
您能具体解释一下么？您能在说的清楚一点么？
Could you please put it in a clearer way?
Could you please explain it in detail?
Could you please further explain it?
What do you mean exactly by saying……？
如有问题，请随时和我联系。
Contact me if you have any problem.
If there is any uncertainty, feel free to contact me.
Call me if you have any problem.
如有建议，请指出。
Please let me know if anything needs to be improved.
Your advice/suggestion will be greatly appreciated.
我会进一步修改/检查的。
I will further modify it.
I will further check it.
一旦确认，我会立刻/第一时间通知您的。
Once confirmed, I will let you know immediately.
Once confirmed, I will notice you ASAP. （*ASAP=as soon as possible 尽快）
希望尽快得到您的回复。
I’m looking forward to your early reply.
Your promote reply will be greatly appreciated.
Your early reply will be highly appreciated.
谢谢。
Thanks a lot.
Thank you very much.
Many thanks. （*用于关系熟悉的同事朋友间。）
希望您一切都好/万事如意。
I hope everything goes well with you.
I wish you all the best.
1. Greeting message 祝福
Hope you have a good trip back. 祝旅途愉快。
How are you? 你好吗?
How is the project going on? 项目进行顺利吗?
2. Initiate a meeting 发起会议
I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me know if the time is okay for you and Ben. 我建议我们今晚九点半和Brown小聚一下,你和Ben有没有空?
I would like to hold a meeting in the afternoon about our development planning for the project A. 今天下午我建议我们就A项目的发展计划开会讨论一下。
We'd like to have the meeting on Thu Oct 30. Same time. 十月三十号(周三),老时间,开会。
Let's make a meeting next Monday at 5:30 PM SLC time. 下周一盐湖城时区下午五点半开会。
I want to talk to you over the phone regarding issues about report development and the XXX project. 我想跟你电话讨论下报告进展和XXX项目的情况。
3. Seeking for more information/feedbacks/suggestions 咨询信息/反馈/建议
Shall you have any problem accessing the folders, please let me knows. 如果存取文件有任何问题请和我联系。
Thank you and look forward to having your opinion on the estimation and schedule. 谢谢你,希望能听到更多你对评估和日程计划的建议。
Look forward to your feedbacks and suggestions soon. 期待您的反馈建议!
What is your opinion on the schedule and next steps we proposed? 你对计划方面有什么想法?下一步我们应该怎么做?
What do you think about this? 这个你怎么想?
Feel free to give your comments. 请随意提出您的建议。
Any question, please don't hesitate to let me know. 有任何问题,欢迎和我们联系。
Any question, please let me know. 有任何问题,欢迎和我们联系。
Please contact me if you have any questions. 有任何问题,欢迎和我们联系。
Please let me know if you have any question on this. 有任何问题,欢迎和我联系。
Your comments and suggestions are welcome! 欢迎您的评论和建议!
Please let me know what you think? 欢迎您的评论和建议!
Do you have any idea about this? 对于这个您有什么建议吗?
It would be nice if you could provide a bit more information on the user's behavior. 您若是能够就用户行为方面提供更多的信息就太感激了!
At your convenience, I would really appreciate you looking into this matter/issue. 如果可以,我希望你能负责这件事情。
4. Give feedback 意见反馈
Please see comments below. 请看下面的评论。
My answers are in blue below. 我的回答已标蓝。
I add some comments to the document for your reference. 我就文档添加了一些备注,仅供参考。
5. Attachment 附件
I enclose the evaluation report for your reference. 我附加了评估报告供您阅读。
Attached please find today's meeting notes. 今天的会议记录在附件里。
Attach is the design document, please review it. 设计文档在附件里,请评阅。
For other known issues related to individual features, please see attached
release notes. 其他个人特征方面的信息请见附件。
6. Point listing 列表
Today we would like to finish following tasks by the end of today:1…….2……. 今天我们要完成的任务:1…….2…….
Some known issues in this release:1…….2……. 声明中涉及的一些问题:1…….2…….
Our team here reviewed the newest SCM policy and has following concerns:1…….2……. 我们阅读了最新的供应链管理政策,做出如下考虑:1…….2…….
Here are some more questions/issues for your team:1…….2……. 以下是对你们团队的一些问题:1…….2…….
The current status is as following: 1…… 2…… 目前数据如下: 1…… 2……
Some items need your attention:1…….2……. 以下方面需提请注意:1…….2…….
7. Raise question 提出问题
I have some questions about the report XX-XXX 我对XX-XXX报告有一些疑问。
For the assignment ABC, I have the following questions:… 就ABC协议,我有以下几个问题:……
8. Proposal 提议
For the next step of platform implementation, I am proposing… 关于平台启动的下一步计划,我有一个提议……
I suggest we can have a weekly project meeting over the phone call in the near future. 我建议我们就一周项目开一个电话会议。
Achievo team suggest to adopt option A to solve outstanding issue…… Achievo团队建议应对突出问题采用A办法。
9. Thanks note 感谢信
Thank you so much for the cooperation感谢你的合作!
Thanks for the information 谢谢您提供的信息!
I really appreciate the effort you all made for this sudden and tight project. 对如此紧急的项目您做出的努力我表示十分感谢。
Thanks for your attention! 谢谢关心!
Your kind assistance on this are very much appreciated. 我们对您的协助表示感谢。
Really appreciate your help! 非常感谢您的帮助!
10. Apology 道歉
I sincerely apologize for this misunderstanding! 对造成的误解我真诚道歉!
I apologize for the late asking but we want to make sure the correctness of our implementation ASAP. 很抱歉现在才进行询问,但是我们需要尽快核实执行信息。
怎样写好英文电子邮件？
一、文法上
1、切忌主客不分或模糊
例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
应改为：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)
2、句子不要凌碎
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 应该连在一起.
3、结构对称,令人容易理解.
例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
应改为: The owner questioned the occupant’s lease intentions and ink alterations of the contract.
4.单众数不要搞乱,不然会好刺眼,看不舒服.
例如: An authorized person must show that they have security clearance.
5.动词主词要呼应. 想想这两个分别:
1）.This is one of the public-relations functions that is underbudgeted.
2）. This is one of the public-relations functions, which are underbudgeted.
6.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊.
7.标点要准确.
例如: He did not make repairs, however, he continued to monitor the equipment.
改为: He did not make repairs; however, he continued to monitor the equipment.
8.选词正确. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
9.拼字正确. 有电脑拼字检查功能后,就更加不能偷懒.
10.大小写要注意.非必要不要整个字都是大写,除非要骂人
例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话,用底线,斜字,粗体就可以了.
二、 写信提示
1.人家的名字千万不要错.老一辈的看到名字错就干脆撵去垃圾桶. 同样, 头衔都不要错. 头衔或学位,任择其一吧.以下是一样的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt
2.多过一个男人,用Messrs,就是Misters的意思,不过不要跟名字,跟姓就行啦.例如: Messrs. Smith, Wyatt, and Fury 。女人呢? 用Mesdames, Mmes., or Mses. 同样不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齐呢? 弄清楚称呼就行.例如: Dr. and Mrs. Harold Wright ；Mr. Harold Wright and Dr. Margaret Wright ；Mr. and Mrs. Harvey Adams-Quinn 。
3.有人有自己头衔就要跟紧,例如有人有荣誉学位就不喜欢用一般的头衔啊~有时大头不知道对方头衔,干脆用Ms.算了. Ms. Sarah Gray
4.地址要低日期至少两行.处名时,职衔短可以一行过,长就下一行吧.例如:
Ken Green, President ／Ken Green ／Vice President of International Operations
但这个就显得有点。。。:
Ken Green ／Vice President of Unicom China
正确应为:
Ken Green ／Vice President, Unicom China
5.老外的名字有时有Jr. 或 Sr.,之前的逗点是随你喜欢的,以下都是正确,不要笑人:
Michael J. Smith, Jr. ／Michael J. Smith Sr.
6.外国国名尽量用大写.是为尊重,也方便邮差叔叔.
7.地址上的数字直接用阿拉伯数字吧,除了One,例子:
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street
三、其它内容
从问候开始
用问候语开始邮件内容非常重要，例如\"Dear Lillian,\"。根据你与收件人的关系亲近与否，你可能选择使用他们的姓氏来称呼他们而不是直呼其名，例如\"Dear Mrs. Price,\"。如果关系比较亲密的话，你就可以说，\"Hi Kelly,\"如果你和公司联系，而不是个人，你就可以写\"To Whom It May Concern:\"
感谢收件人
如果你在回复客户的询问，你应该以感谢开头。例如，如果有客户想了解你的公司，你就可以说，\"Thank you for contacting ABC Company.\"如果此人已经回复过你的一封邮件了，那就一定要说，\"Thank you for your prompt reply.\"或是\"Thanks for getting back to me.\"如果你可以找到任何机会那一定要谢谢收信人。这样对方就会感到比较舒服，而且显得更礼貌。
表明你的意图
然后，如果是你主动写电子邮件给别人的话，那就不可能再写什么感谢的字句了。那就以你写此邮件的目的开头。例如，\"I am writing to enquire about …\"或是\"I am writing in reference to …\"在电子邮件开头澄清你的来意非常重要，这样才能更好的引出邮件的主要内容。记得要注意语法，拼写和标点符号，保持句子简短明了并句意前后一致。
结束语
在你结束邮件之前，再次感谢收信人并加上些礼貌语结尾。你可以\"Thank you for your patience and cooperation.\"或\"Thank you for your consideration.\"开始接着写，\"If you have any questions or concerns, don't hesitate to let me know.\" 及\"I look forward to hearing from you.\"
结束
最后是写上合适的结尾并附上你的名字。\"Best regards,\" \"Sincerely,\"及\"Thank you,\"都很规范化。最好不要用\"Best wishes,\"或\"Cheers,\"类的词因为这些词都常用在非正式的私人邮件中。最后，在你发送邮件之前，最好再读一遍你的内容并检查其中有没有任何的拼写错误，这样就能保证你发出的是一封真正完美的邮件！
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